10 Reasons You Should Abandon Paper Logbooks.

Although numerous advancements have been made in the energy and manufacturing industries to create efficiencies, it is surprising that many companies are still using paper logbooks to track activities and record entries. Below are 10 reasons why you should move away from paper and move to an electronic tracking system.

Security. Paper logbooks are subject to being tampered with and even destroyed. Electronic logbooks can be instantly stored in the cloud and secured.

Safety. In many instances in can be critical that multiple team members are aware of activities completed across the facility, especially during shift turnover. Communication can be vital to the safety of the team and the operation. Electronic logbooks provide the ability for alerts when information is critical and can be set to notify managers when those tasks have not been completed.

Accountability. Many times actions must be taken in a timely manner and appropriate team leads need to be aware that things have been done. Electronic logbooks allow for data to be viewed by team members in real time.

Accessibility. Paper logbooks can only be at one place at one time. This can be an issue when multiple managers need to review activities at the same time. Electronic logbooks allow instant secured accessibility to logs from anywhere in the world.

Searchability. It can be very difficult to track down a specific instance in time with paper logs. Electronic logbooks allow you to search the database for the information you need when you need it.

Standards. Every company has a set of standards that help keep all departments moving on the desired direction to achieve goals. Paper logs will tend take on the language and style of the individual user. Electronic logs allow control of how the data is entered to adhere to the standards set in place by the company.

Integration. As with all paper documents, the data captured cannot be easily merged with other information for overall tracking and measurement. Electronic logs allow for integration with other systems within the operation to compare and combine data for more efficient reporting.

Attachments. Paper logs do not allow for attachments like images to be included with notations. Electronic logs give you the ability to attach visuals and other related documents to entries.

Storage. Keeping up with and storing paper is a mess. Storing paper logs takes up valuable space, which can be inconvenient and costly. Electronic logs can be easily and securely stored in the cloud.

Consistency. Depending on the user, there can be many ways to say the same thing. Having a consistent way to communicate can save time and frustration. Paper logs lack a predefined structure. Electronic logbooks allow for consistent layout, terminology, structure and data entry.

In conclusion, electronic logbooks provide increased efficiency, security, and consistency within your operation. WIth the ability to easily search for entries made and even integrate logging within existing systems make dropping paper logs a wise choice that can even help you create a safer environment for you and your teams.